The Employer’s Guide to Navigating Employee Pay Adjustments

Offering inflation-based pay increases or inflation-adjusted wages is worth considering to retain your top employees and offset the cost of inflation. Consider giving pay raises that keep up with inflation, as without these wage and salary increases people won’t be able to afford as much as they may need to live at the same standards. According to SHRM,4 US employers, on average, increased compensation budgets by 4.4% in 2023.

What is a pay adjustment?

You must pay overtime wages to nonexempt employees, but how does a statement of shareholders equity help a company’s plan you do not have to give overtime wages to exempt employees. When you adjust an employee’s wages, the employee might go from exempt to nonexempt, or vice versa. The employee’s wages must be at least the greatest of the federal, state, or local minimum wage. You’ve determined that an employee requires a payroll adjustment. First, check for compliance with wage and hour and employment laws.

If the extra payment applies to everyone in the company, then it’s a more straightforward process. On the other hand, results-based payments require more precise control to make sure the right amount of money reaches the right people. Any updates to employee contracts, such as a salary increase, must also be reflected in their payslip. The HR team needs to monitor who’ll receive the increase applies and ensure the new salary appears in their payslip.

And on top how to lose weight while biking every day of that, he is also recognized for being an exceptional team player. In recognition for being such an asset to the company, you’ve been thinking of giving him a salary raise and a job promotion that he so deserves. However, being the owner of a very young company, it is your first time to award a job promotion to one of your employees. So you consulted the matter to one of your HR specialists and found out that you lacked the essential document for that purpose, the Payroll Adjustment Form.

What Is Time And A Half? And How Do You Calculate It?

1. This adjustment can be resolved (almost) automatically so that the new joiner can sign on their first day.
2. Have a private conversation where you explain the pay adjustment.
3. We look into the most common payroll adjustments and how a customised HR software can make your life easier.
4. These ready-made templates are already in a standard and user-friendly format, which means that you can easily make a Payroll Adjustment Form more quickly than those made from scratch.
5. In some companies, it’s not unusual that part of the employees’ salary is variable, or in other words, based on achieving targets such as sales.

Some people do this with post-it notes, others with Excel, and problems and mistakes often arise because the information wasn’t correct. When you adjust an employee’s wages, make sure you document the change and why you made it. It can be helpful to see how and why you adjusted one employee’s pay when making a decision about another employee’s pay. Also, it’s beneficial to have records in case you are ever sued or if the government investigates your business.

Sample Payroll Adjustment Form

Specifically, tell them who’s getting an adjustment, when, why, and if it’s positive or negative. Whichever way you choose, let the employee know how much will be adjusted, when it’s going to happen, whether the change is temporary or permanent, and why you are adjusting their pay. If you have employees that are union members, their wages might be pre-negotiated. Similarly, you should review your initial employment contracts to make sure that your adjustments aren’t violating any terms you may have agreed to when you hired them. If your taxes are underpaid, check out Resolve a payroll tax underpayment. If it’s overpaid, check out Resolve a payroll tax overpayment to learn how to handle them.

Step 1. Choose and Download a Payroll Adjustment Form Template

Staying on top of wage and hour and other employment-related laws is an important part of payroll compliance. Laws concerning the federal, state or local minimum wage, for example, often change. It’s helpful to give your team advanced notice about any pay adjustments, even if they are positive. You can tell employees in person, ask managers to notify them, or write an email with the details. You can always check with a legal or HR expert before making a negative pay adjustment. A negative pay adjustment happens when you need to lower an employee’s regular pay.

To get started in making your company’s standard Payroll Adjustment Form, hit the download button. The HR department usually compiles this information and sends it to the team member or agency that looks after payroll so they can make the how much to charge for bookkeeping necessary changes. Get up and running with free payroll setup, and enjoy free expert support. There are a lot of reasons you might need to adjust your payroll. Although the inflation rate of increase is slowing down, it hasn’t turned around completely. According to the Bureau of Labor Statistics (BLS), the inflation rate was 8.5% in 2022 and 3.2% in 2023.

Pay raises often reward employee performance and contributions while helping a business enhance its reputation to compete for talent in the broader market. Inflation-based raises can help to align an employee’s pay with changes to the standard of living and purchasing power. When you run payroll, double check the employee’s wages to make sure you correctly made the changes. To stay competitive within your industry, you may consider pay raises to your employees. These changes may relate to increases in the cost of living in the area or a market adjustment, or to achieve pay equity. Finally, you want to ensure that you have pay equity at your company.

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