Choosing Document Storage and Distribution Software

Document storage and distribution software lets organizations store, retrieve and distribute digital files, such as documents, images, office documents, graphics and drawings. They can also include older paper documents that have been converted into digital copies through the use of a scanner or even by using smartphones cameras. They’re often equipped with features such as scanning, OCR and indexing to help businesses stay organized and compliant with regulatory requirements.

Effective document storage can help businesses reduce the amount of filing cabinets and storage space required to save money on maintenance and space rental costs. It makes it easier to restore and backup files in the event of a data breach or natural disaster. It reduces the time seamless integration for enhanced productivity spent by employees searching for specific files, allowing them to focus on their work.

Look for a document-management software that is focused on security. It should have features such as encryption, password protection, and backups to safeguard your data in the event of a data breach or natural disaster. Make sure the program can transfer and organize documents from multiple sources such as shared drives, email attachments, and other external services such as Google Drive or Slack. It should also offer OCR and intelligent indexing to locate documents within the system along with version control to keep track of any modifications.

The most effective software for managing documents allows users to manage and display their documents through a single, online interface. They should be able to share files with team members and clients. They can also create automated workflows and work in real time. The ideal solution is to integrate with other productivity software like Adobe, G Suite and Microsoft Office, to provide an entire solution for business productivity.

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This post was written by vladeta