Tips for Energizing Online Board Meetings

Online board meetings can be an effective method for making decisions that are effective. When they are not well managed, they could lead to into boredom and low levels of engagement. To get your virtual meetings to be more engaging be sure to follow these simple guidelines to improve the overall quality of your discussions and boost efficiency.

Share the agenda with participants prior to the meeting so that everyone is aware of what’s to be discussed. Consider asking your board members to attend from a quiet area free of distractions. Make sure that they use the “raise hand function” of your virtual meeting software when they wish to speak, so that they don’t risk talking too much or losing the point.

Keep the meeting focused on the most important subjects by establishing a set maximum time for each item. This will allow everyone to take part and prevents discussions from straying off topic or causing distractions for others. Encourage your board members not to use their microphones if they are not speaking to cut down on background noises including children, pets and coworkers.

Finally, try to conclude the meeting on time as this shows respect for the other board member’s time. It is also a good practice to send out the minutes as soon as the meeting concludes. Additionally, it helps to streamline the process for recording and distribution of meeting minutes by using your software for managing boards that has built-in capabilities such as inline task delegation.

This will ensure that all board members are on the same page with regard to what transpired during the meeting and what is required to be done between meetings.

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This post was written by vladeta